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Privacy Policy

Last updated: October 15, 2025

1. Information We Collect

We collect information you provide directly to us, such as when you create an account, submit publications, or contact us.

Personal Information

  • Account Information: Username, full name, email address, institutional affiliation
  • Profile Information: Academic credentials, research interests, biographical information
  • Publication Data: Research papers, abstracts, authorship information
  • Communication Data: Messages sent through our contact forms or support channels

Automatically Collected Information

  • Usage Data: Pages visited, time spent, download statistics
  • Device Information: Browser type, operating system, IP address
  • Cookies: Session data, preferences, authentication tokens

2. How We Use Your Information

We use the information we collect to provide, maintain, and improve our services:

  • Create and manage your account
  • Process and publish your research submissions
  • Provide access to bibliography resources
  • Send important notifications about our services
  • Improve platform functionality and user experience
  • Prevent fraud and ensure platform security
  • Comply with legal obligations

3. Information Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties, except as described below:

Public Information

  • Published research papers and associated metadata
  • Author profiles and institutional affiliations (if made public)
  • Publication statistics and download counts

Limited Sharing

  • Service Providers: Third-party services that help us operate the platform
  • Legal Requirements: When required by law or to protect our rights
  • Institutional Partners: With explicit consent for academic collaboration

4. Data Security

We implement appropriate technical and organizational measures to protect your personal information:

  • Encrypted data transmission using SSL/TLS protocols
  • Secure password hashing and authentication
  • Regular security audits and vulnerability assessments
  • Access controls and staff training on data protection
  • Backup and disaster recovery procedures

5. Your Rights and Choices

You have several rights regarding your personal information:

Access and Control

  • Access: Request a copy of your personal data
  • Correction: Update or correct inaccurate information
  • Deletion: Request deletion of your account and data
  • Portability: Export your data in a structured format
  • Objection: Opt out of certain data processing activities

Communication Preferences

  • Manage email notification settings in your account
  • Unsubscribe from promotional communications
  • Control visibility of your profile information

6. Cookies and Tracking

We use cookies and similar technologies to enhance your experience:

Essential Cookies

  • Authentication and session management
  • Security and fraud prevention
  • Basic functionality and navigation

Optional Cookies

  • Analytics to understand usage patterns
  • Preferences and customization settings
  • Performance optimization

You can control cookie settings through your browser preferences.

7. Data Retention

We retain your information for as long as necessary to provide our services:

  • Account Data: Until you delete your account or request removal
  • Published Content: Indefinitely for academic record preservation
  • Usage Logs: Up to 2 years for security and analytics
  • Communication Records: Up to 3 years for support purposes

8. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your data during such transfers.

9. Children's Privacy

Our services are not intended for individuals under the age of 16. We do not knowingly collect personal information from children under 16. If we become aware of such collection, we will take steps to delete the information.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

  • Posting the updated policy on our website
  • Sending email notification to registered users
  • Displaying prominent notices on the platform

Your continued use of our services after changes become effective constitutes acceptance of the updated policy.

11. Contact Information

If you have questions about this Privacy Policy or our data practices, please contact us:

Email

info@thecbai.com

Address

Catholic Biblical Association of India
Privacy Officer
Catholic Biblical Association of India
NBCLC, Post Bag 8426 Hutchins Road 2nd Cross Bangalore - 560 084, INDIA

Phone

+91 8920467293

This Privacy Policy is effective as of October 15, 2025 and governs the collection, use, and disclosure of personal information by the CBAI Bibliography Platform.

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